City Clerk

**City Clerk Van Laar**

The activities of the Office of the City Clerk are planned and managed to assist the City Council in accomplishing the legislative process.

Producing city council agendas (including internal distribution of agenda packets, which contain all related reports and documents), mailing agendas to subscribers and uploading agendas on the City's web site.

Processing, recording and maintaining all city administrator and city council agreements.
Receiving and processing all appeals filed by the general public in response to administrative decisions by city departments and divisions.
Receiving and processing all claims filed against the city by the general public, including acting as liaison between the general public and the City's contracted claims adjuster.
Receiving, advertising, officially opening and processing all formal City bids.
Codification of city ordinances into the municipal code, including updates and distribution of the code.
Developing and maintaining the city's records retention schedule to ensure the proper storage, maintenance, and disposal of municipal records city-wide.
Maintaining a database of all board and commission memberships including: advisory boards appointed by Council; Standing Committees; and Task Force Committees appointed by the Mayor. Facilitating the board and commission application process for all advisory boards.
Facilitating and overseeing all administrative processes related to primary and general elections including the filing of campaign finance statements.
Administering the filings for all appointed and elected officials identified in the Political Reform Act and the City's Conflict of Interest Code.

If you would like to receive agendas by e-mail, send us your request here.

Agendas are posted the Friday evening before a meeting.
The Council meets twice a month on the first and third Tuesdays.
The Planning Commission meets once a month on the second Tuesday.
The minutes of these meetings are not mailed out, but can be view on this website.